Guide Successful Project Management

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There were so many unsavable, backlogged items that he started curating it every three months, which kept it much more manageable. The unimportant tasks may be things like small bug fixes or feature requests which, even though they would certainly improve a product, may not be important in the big picture. The way Siemens' Corraro describes his to-do list, it'd seem like it's the backbone of his project management prowess—but it's actually the constant communication behind his to-do list that makes it so effective.

He spends the last half-hour of each day sitting down with the entire team to mark off what got done and what needs to be added to the master list. Then they organize everything by priority and who's responsible for what. Corraro also takes the time to see firsthand what might be holding something up. He'll revise the master list based on what he feels will clear the most roadblocks, then surface concerns at the end-of-day meeting. Communicating clearly is just part of the process, according to Hammond; a good project manager chooses the right communication tool for the job.

Would you provide constructive criticism in person, or in an email?

Successful Project Management | | Business Improvement Architects

Writing a status report, delivering a verbal presentation, and illustrating a plan may all be 'communication,' but each are appropriate at different times, and often those who excel at one could use improvement in others," she says. In general, deadlines, assignments and complicated data are best in a written or illustrated form; challenges, bad news, and difficult conversations call for a verbal chat with a written follow-up.

And, they were able to voice their concerns to me immediately and we started brainstorming right there on workarounds. In many ways it ended up strengthening our partnership, which would probably not have happened if the message were delivered via email.

STEP 2: Developing the Project Plan

Never be afraid to over-communicate. It's better to pick up the phone or walk down the hall and make sure everything's going ok, than to just trust that things will automatically work themselves out. Even if the entire team is up-to-speed, remember that you, the project manager, are still in the lead. That means doing whatever it takes to get the project done, even if it's outside of your assigned duties.

A good project manager leads by thinking three steps ahead and knows that ultimately, how a project fares will reflect on them. Anticipation of things that'll come up outside of the to-do list—followed by prompt action—make a project manager indispensable. Good project managers "do the stuff no one else thought should be done, before they even think about it," Cothenet says. So they found a way to systemize thinking ahead, which they called "hypothesis-driven development.

They want to know what's going to happen before you even start; what the likely effect will be. But for us, it's more about the results. From there, his team will hypothesize what will likely happen if they make a change, and then measure the results. This way, they're setting the project track up before changing anything—and they've used it for everything from landing page adjustments to pricing tests.

But essentially, the product manager owns the execution. Being a manager who also takes on some grunt work means that you get a bird's-eye view of every siloed department that's involved in the project. That's why most project managers say putting yourself in the other person's shoes adds perspective to team dynamics. Remember that each team member may value and protect their particular corner of the project.

Take the time understand their personal goals and priorities for the project and for themselves, and help them understand the organizational or strategic goals of the project. What lessons have you learned along your project management process? Each project can be a valuable learning tool. You will want to review the project as a whole, as well as analyze various project components. What were the project victories? Where were there project disappointments? You can use the lessons learned from each project to minimize future failures and maximize future successes.

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I understand that this consent is not required to purchase goods or services. Here are 10 project management tips and tricks to help ensure your project will move along smoothly: Tip 1: Nail Down Project Details Before you ever start the project, make sure that it is based on a solid foundation and that you have the buy-in from all key stakeholders. Tip 2: Identify Project and Team Requirements Once you have a strong plan in place, you can start implementing it by assembling an effective project team.

Tip 3: Be the Project Leader A key role in project management is the project leader.

10 Secrets of Successful Project Managers

Tip 6: Attain Pertinent Documentation From the initiation of the project to the milestones along the way, you should have documentation signed by the stakeholders. Tip 7: Manage Project Risks There can be a risk at any time during the project. Tip 9: Test Deliverables Deliverables should be tested at every critical milestone and the final product must meet the project requirements.

Tip Evaluate the Project What lessons have you learned along your project management process? Related Stories. Learn More About Villanova Yes, give me access to a brochure with course info, pricing and more! First Name:. Last Name:. Email Address:. Phone Number:. Company Name:. Regardless of the circumstances, everyone wonders whether the project manager could have foreseen and prevented the risk before it became an issue.

Project sponsors hate surprises and good risk management is one way of avoiding surprises, especially the nasty ones. You can stay on top of your project by controlling risk, and actively mitigating against it as far as you can. And having the humility to ask your team too. You obviously first need to identify risk and the earlier you do that, the better your chances of avoiding the risk occurrence. Risk identification must be followed by a risk plan for what to do about them. These action plans need to be incorporated into your main plan and tracked as well.

Effectively managing that risk has massive benefits. The project management risk management skill to master is the ability to identify risks well before they become issues, and come up with effective mitigation plans so that the risk of them ever becoming issues is nullified. Project management is somewhat like politics; it often brings together a disparate group of people, often with competing interests, and our job is to get these different interests on the same page, so that we can accomplish project goals.

In other words, a good project manager must be an excellent negotiator.

As project managers we can find ourselves negotiating with just about everyone, every day. We have to find a middle ground. Failure to do this puts us at risk of ignoring critical relationships, which will, unfortunately lead to failure. Discussions about budgets, resource allocation, and timelines can become adversarial and counterproductive if not handled tactfully.

Wield the Politician Inside You

Successful project managers know how to find compromises where possible and how to hold a firm line without damaging their workplace relationships. A good project manager needs to know enough to first come up with a plan and then to execute and manage it properly, and lead the team into success. You need to know the platforms and systems your teams use, and the possibilities and limitations of those so that you can have intelligent and informed conversations with clients, team, stakeholders, and suppliers.

It means you can very quickly give estimates as to the length of time and cost of a project. Critical to gaining sound knowledge is putting in the time to learn. Learning is important. Not only does it give us better grasp of the projects we lead, it helps us to better understand and interact with our teams, clients and stakeholders and the functional leaders within the organization. The result is successful project delivery every time.

That means understanding how things work in strategy, service design, product design, creative concepting, user experience, design, content development, front end development, back end development, QA, hosting, content delivery networks, SEO, analytics, CMS, social media, or media yes even banner ads. The key project management subject matter expertise skill to master is just about everything when it comes to digital. Watch this preview of our upcoming Mastering Digital Project Management Online Course —get expert instruction for leading happy teams and delivering high-value projects in the digital world.

Creating realistic project plans, budgets, estimating time and effort, etc. But keeping your work organized and your teams informed and happy is critical to your success and these skills are what you need to achieve these. So, how good are your project management skills?


Test yourself and see what areas you may need to work on. Does this list of skills seem complete to you? And what are the thingsyou look for in others? Join the conversation below and share what you think about project skills! Try Celxois, the all-in-one project management solution. Good post Ben, these are all important! There is always going to be some cross over between headline skill names and the detail e. In terms of the core set I would add:.

Excellent post. I recently found this site and have enjoyed it so much.

How to Measure Project Success - Project Management Training

I had been a software developer PM, then went to infrastructure and connectivity projects and then, after several years, came back to portal projects. So much to learn! My development background helps but I still have a super long list of things I am reading about so I can have a better understanding of the projects we work on. Hi Ben, Good article.